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We're hiring an Executive Assistant role

About Us:

With our world-class incubator and accelerator products, the Ministry of Awesome empowers entrepreneurs across New Zealand to improve the global economy through sustainable, profitable innovation that benefits people and planet. MoA supports entrepreneurs from early-stage onwards through its vast network of founders, operators, mentors, advisors, investors, partners, and community leaders. MoA operates through an equal opportunity lens, celebrating diversity across the entire organisation, programmes, and activities. Applications close 23 Jan 2023. Please apply with a cover letter and CV.

Qualifications & experience

  • Administrative work experience as an Executive Assistant, Personal Assistant or similar role
  • Proven problem-solving skills
  • Excellent grasp of Google Suite or similar
  • Familiarity with Xero and basic bookkeeping
  • Outstanding organisational and time management skills
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • University degree preferred

Tasks & responsibilities

  • Managing the CEO’s diary including organising meetings, including scheduling, room bookings, sending reminders, and organising catering when necessary
  • Manage incoming emails on behalf of the CEO and responding directly where appropriate
  • Providing administrative support to the CEO e.g. writing and editing emails, drafting documents, presentations and preparing communications on their behalf
  • Handle internal and external client queries appropriately, and maintain effective relations with key stakeholders
  • Arrange travel, transport and accommodation for any members of the team as and when required
  • Assist with client and board reporting, proposals, and ad hoc document production
  • Monthly bookkeeping and financial reporting including the expense and invoice entry and reconciliation
  • Manage Te Ōhaka facilities and supply arrangements

TO APPLY:

Please submit your CV and a cover letter to: marian@ministryofawesome.com.We are actively interviewing for this role.

 


 

Join our team!  In addition to this role, Ministry of Awesome is recruiting for other roles including trustees. Know a great candidate? Please share this opportunity with them as we are urgently looking for the right person.